Recruitment Coordinator

  • Allegis Global Solutions
  • $56,915.00 - 95,040.00 / Year *
  • 1500 Janet St, Downers Grove, IL 60515
  • Full-Time



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As a Recruitment Coordinator you will support the client recruitment teams and have responsibility for candidate care and administrative support associated with a candidate s application process through to their onboarding. As a Recruitment Coordinator you will possess strong attention to detail and accuracy and will be able to identify potential risks or issues associated with a candidate s application or onboarding process and take corrective measures to mitigate. Reporting into the Recruitment Administration Manager you will assist in driving high quality candidate care and strive to be an ambassador for the Allegis Global Solutions brand at every interaction.

Your duties may include, but are not limited to:

Providing support to the recruitment team by completing designated activities within agreed time frames.

Ensuring job requisitions are compliant with client and government standards.

Posting job requisitions as per agreed sourcing methodology across internal and external systems.

Developing and coordinating timely interview schedules for candidates and managing any schedule changes accordingly.

Creating offer letters using the client s HR systems and obtaining the necessary approvals. Ensuring all information is accurate and all supporting documentation is provided.

Maintaining consistent communication with candidates throughout the onboarding process, to manage requirements and expectations.

Initiating and monitoring onboarding activities as per client process.

Maintaining audit-ready offer and onboarding materials, resolving issues and escalating as needed. [In addition for CRPO clients (Not applicable for NA)]

Maintaining an accurate Vendor Management System to ensure accurate contingent worker data, contract terms, extensions and terminations.

Maintaining regular communication with contingent workers throughout their assignment, assisting with time cards, expenses, payroll submissions and approvals.

Monitoring contingent labor worker rights and local legislation i.e. Right to work (Visa), regulatory screening and collecting renewal documentation as required.

Requirements

Previous administrative experience

Experience in a customer service or other relevant customer facing role.

Job Description:

Comfortable working with Microsoft Office Outlook (or other calendar management systems).

Previous recruitment or onboarding administrative experience e.g. generating employment offers.

Strong written and verbal skills.

Proven ability to perform under pressure and under tight deadlines.

Degree level education or equivalent preferred.

About Allegis Global Solutions:

We are founded on a culture that is passionate about transforming the way the world acquires talent by delivering client-focused solutions that make a difference for businesses worldwide. From refining how businesses manage their contingent workforce to strengthening employer brands to recruit top talent, our integrated solutions drive business results. As an industry leader, we draw upon decades of experience to design innovative tools, products and processes. We develop competitive practices that position organizations for growth and we deliver the insight needed to succeed in today's global marketplace. As a workplace, we focus on relationships with each other, our clients and our candidates. In fact serving others is one of our core values. We support open communication and recognize that giving constructive criticism can be even harder than receiving it. We appreciate the fearless and the passionate, who force us to be better. Everything we do sits on a pillar of diversity - diverse perspectives, backgrounds and ideas drive innovation and make us successful.


As a Recruitment Coordinator you will support the client recruitment teams and have responsibility for candidate care and administrative support associated with a candidate s application process through to their onboarding. As a Recruitment Coordinator you will possess strong attention to detail and accuracy and will be able to identify potential risks or issues associated with a candidate s application or onboarding process and take corrective measures to mitigate. Reporting into the Recruitment Administration Manager you will assist in driving high quality candidate care and strive to be an ambassador for the Allegis Global Solutions brand at every interaction.

Your duties may include, but are not limited to:

Providing support to the recruitment team by completing designated activities within agreed time frames.

Ensuring job requisitions are compliant with client and government standards.

Posting job requisitions as per agreed sourcing methodology across internal and external systems. Developing and coordinating timely interview schedules for candidates and managing any schedule changes accordingly.

Creating offer letters using the client s HR systems and obtaining the necessary approvals. Ensuring all information is accurate and all supporting documentation is provided.

Maintaining consistent communication with candidates throughout the onboarding process, to manage requirements and expectations.

Initiating and monitoring onboarding activities as per client process.

Maintaining audit-ready offer and onboarding materials, resolving issues and escalating as needed. [In addition for CRPO clients (Not applicable for NA)]

Maintaining an accurate Vendor Management System to ensure accurate contingent worker data, contract terms, extensions and terminations.

Maintaining regular communication with contingent workers throughout their assignment, assisting with time cards, expenses, payroll submissions and approvals.

Monitoring contingent labor worker rights and local legislation i.e. Right to work (Visa), regulatory screening and collecting renewal documentation as required.

Requirements

Previous administrative experience

Experience in a customer service or other relevant customer facing role.

Job Description

Comfortable working with Microsoft Office Outlook (or other calendar management systems).

Previous recruitment or onboarding administrative experience e.g. generating employment offers.

Strong written and verbal skills.

Proven ability to perform under pressure and under tight deadlines.

Degree level education or equivalent preferred.

About Allegis Global Solutions:

We are founded on a culture that is passionate about transforming the way the world acquires talent by delivering client-focused solutions that make a difference for businesses worldwide. From refining how businesses manage their contingent workforce to strengthening employer brands to recruit top talent, our integrated solutions drive business results. As an industry leader, we draw upon decades of experience to design innovative tools, products and processes. We develop competitive practices that position organizations for growth and we deliver the insight needed to succeed in today's global marketplace. As a workplace, we focus on relationships with each other, our clients and our candidates. In fact serving others is one of our core values. We support open communication and recognize that giving constructive criticism can be even harder than receiving it. We appreciate the fearless and the passionate, who force us to be better. Everything we do sits on a pillar of diversity - diverse perspectives, backgrounds and ideas drive innovation and make us successful.



* The salary listed in the header is an estimate based on salary data for similar jobs in the same area. Salary or compensation data found in the job description is accurate.